and By-Laws of Hyatt Park/Keenan Terrace Neighborhood Association
Columbia, South Carolina
ARTICLE I – NAME
The name of this organization shall be: Hyatt Park/Keenan Terrace Neighborhood Association. Neither this name nor any of its members, in their official capacity with this organization, shall be used in connection with any political interest or with any commercial concerns or its products, without prior authorization from the Executive Board.
ARTICLE II – OBJECTIVES
The objectives of this organization shall be:
–To be an advocate on behalf of the all persons residing within the Hyatt Park/Keenan Terrace Neighborhood Association’s boundaries;
–To work with city and county agencies in order to meet the expectations of the residents of the Hyatt Park/Keenan Terrace Neighborhood by addressing the issues of zoning, housing, crime, lighting, drainage, water pressure, illegal drugs, etc.
–To provide and promote wholesome activities for the neighborhoods
ARTICLE III – HYATT PARK/KEENAN TERRACE BOUNDARIES
The boundaries of the Community of Hyatt Park/Keenan Terrace are hereby stated as follows:
–east of Main St. to Glendon to Sunset
–south of Monticello Rd.
–Duke Ave/Clement Rd. to Sunset
–east of Lakeside Dr.
ARTICLE I – MEMBERSHIP
SECTION I – Regular membership is individual and available to any person over the age of eighteen (18) years who resides within the stated boundaries of the Hyatt Park/Keenan Terrace community.
SECTION II – Only dues-paying members working in harmony with the objectives of this organization –are considered members in good standing and thereby qualified to vote.
SECTION III – Membership dues shall be $10.00 annually in January (beginning 2009). For persons joining after January, membership dues must be paid prior to the start of any meeting and individual must have attended at least two (2) meetings in the prior year in order to vote on any matter and/or to cast an official vote in the annual general election in February.
SECTION IV – An Auxiliary/Honorary Member is a new dues-paying person who joined the organization after December 3, 1996, but resides outside the stated boundaries of the Hyatt Park/Keenan Terrace community. An auxiliary/honorary member will not be eligible to vote in the annual general election or hold office in the Hyatt Park/Keenan Terrace Neighborhood Association.
ARTICLE II – OFFICE/OFFICERS
SECTION I – Any dues-paying regular member in good standing may hold any office in the association, except President. The office of President is open only to a regular member who has paid dues; is in good standing; has been a regular member for at least two (2) years; has attended at least six (6) monthly meetings during the year; and, who lives within the stated boundaries of the Hyatt Park/Keenan Terrace community.
SECTION II – The elected officers and their duties of Hyatt Park/Keenan Terrace Neighborhood Association are as follows:
— President: Presides over all regular meetings and executive board meetings; calls meetings when necessary; appoints ad hoc and standing committees; is an ex-officio member of all committees, provides a proposed agenda at all meetings. In general, the President shall have duties, rights and responsibilities that are normally accorded the President.
— Vice President: Assists the President in the genera work of the association; assumes the duties of the President in the absence of the President or upon request of the President.
–Secretary: Records the minutes of all regular and special meetings; keeps updated and accurate records of all meetings, all members and all dues paid, receipts of all income and disbursements; makes records available to the Assistant Secretary when absent.
–Assistant Secretary: Assumes the duties of the Secretary in the absence of or at the request of the Secretary.
–Treasurer: Receives, records and transacts all financial business of the organization; presents a financial report to the organization at each regular meeting. All disbursements of funds shall bear the signatures of any two (2) of the three following officers: President, Treasurer, Secretary.
SECTION III – The officers of the organization and visiting members shall constitute the Executive Board.
SECTION IV – No member shall hold more than one (1) office at a time.
SECTION V – No non-dues paying members shall hold any office nor have the right to vote.
SECTION VI – Vacancies and Removal – A vacancy due to death, resignation, removal, disqualification, or otherwise, may be filled by the President for the unexpired portion of the term. Any officer appointed by the President may be removed by a majority vote of the organization.
ARTICLE III – ELECTIONS AND TERMS OF OFFICERS
All officers shall be elected for a one (1) year term from March to February. The office of President shall be limited to two consecutive terms and thereafter serve as Past-President during the following year in an advisory capacity to the newly elected President.
SECTION II –The election of officers shall occur at the regular meeting each February by majority vote of members in good standing.
SECTION III – The nominating committee shall convene no later than November 15th and conduct a search for candidates interested in each office. Additional nominations may be made from the floor in the January meeting.
SECTION IV – Absentee ballots will only be mailed upon request of a member in good standing. Ballots must be returned on or before the February meeting.
SECTION V –A valid reason must be given at the time of the request for the absentee ballot. Acceptance of the reason given may be subject to executive board review. If reason is acceptable and the absentee ballot is granted, the original reason given must be written on the returned ballot.
ARTICLE IV – MEETINGS
SECTION I –Meeting shall be held monthly on the third (3rd) Monday of each month, except July and as otherwise stated by the President.
SECTION II –The hour of meetings shall be 7:00 p.m., unless otherwise indicated by the President.
SECTION III –Called meetings shall convene when necessary.
ARTICLE V – PARLIMENTARY GUIDE
SECTION I –Meeting business will be conducted according to the dictates of Roberts Rules of Order.
ARTICLE VI – QUORUM
SECTION I –The President or Vice President and five (5) members in good standing shall constitute a Quorum. However, if fewer than six members are present at said meeting, the meeting may convene, for information purposes only.
ARTICLE VII – AMENDEMENT OF THE BY-LAWS
SECTION I – The By-Laws may be amended by a majority vote of two-thirds (2/3) of the members present and voting at a regular meeting provided that a notice of the proposed amendment(s) has been supplied to each member in good standing prior to such meeting.
SECTION II – Proposed amendment must have been discussed, considered and presented to the general body in the form of two (2) different readings prior to vote.
January 8, 2013